Privacy Policy
Effective Date: 01/10/2024
Introduction
Welcome to Evolution Costs Ltd (“we,” “us,” or “our”). This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website www.evolutioncosts.com (“Website”), contact us, or use our services. We are committed to complying with the UK General Data Protection Regulation (UK GDPR) and other applicable data protection laws.
This Privacy Policy applies to the personal data of our website visitors, clients, and any other individuals whose data we may process.
Who We Are
Evolution Costs Ltd is a law costs drafting firm based in the United Kingdom. We act as the data controller for the personal data you provide to us. If you have any questions about this Privacy Policy, please contact us using the details below:
Evolution Costs Ltd
12 Temple Street
L2 5RH
Email: enquiries@evolutioncosts.com
Phone: 0151 242 0960
What Personal Data We Collect
We may collect and process the following categories of personal data:
1.
Contact Information:
This includes your name, email address, postal address, phone number, and other information you provide when contacting us through the Website or using our services.
2.
Client Data:
If you are a client or engage our services, we may collect data related to your legal matter, such as case files, correspondence, legal documentation, and other information necessary to provide our law costs drafting services.
3.
Technical Data:
When you use our Website, we may collect technical data such as your IP address, browser type, time zone, operating system, and information about how you interact with our Website (e.g., pages viewed, links clicked).
4.
Cookies and Tracking Data:
We may use cookies and similar tracking technologies to enhance your experience on our Website. Please refer to our [Cookie Policy](link to cookie policy) for more details.
How We Collect Your Personal Data
We collect personal data in the following ways:
•
Directly from You: When you provide your information by filling out forms on our Website, corresponding with us via email, or engaging us for our services.
•
Automatically: Through the use of cookies and tracking technologies when you browse our Website.
•
Third Parties: We may receive data from third parties, such as other legal professionals, courts, or publicly available sources relevant to your case or our legal services.
How We Use Your Personal Data
We use your personal data for the following purposes:
1.
To Provide Legal Services:
We collect and use your data to deliver our law costs drafting and advice services.
2.
To Communicate with You:
We use your contact information to respond to inquiries, send updates, and communicate about your legal matter.
3
For Business Administration:
We use personal data to manage our business operations, maintain client records, process payments, and comply with legal and regulatory obligations.
4.
To Improve Our Website:
We may use technical and analytics data to monitor and improve the performance of our Website, ensuring it is user-friendly and secure.
5.
To Market Our Services:
With your consent, we may use your contact details to send marketing communications about our services. You may opt-out of these communications at any time.
Lawful Basis for Processing Personal Data
We rely on the following legal bases for processing your personal data:
1.
Consent: Where you have given us clear consent for specific purposes, such as receiving marketing communications.
2.
Contract: When the processing is necessary for the performance of a contract or to take steps at your request before entering into a contract.
3.
Legal Obligation: When the processing is necessary to comply with legal and regulatory obligations, such as anti-money laundering regulations.
4.
Legitimate Interests: Where the processing is necessary for our legitimate interests, such as managing our business, provided that your interests and fundamental rights do not override those interests.
Sharing Your Personal Data
We may share your personal data with the following third parties:
1.
Service Providers:
We may share your data with third-party service providers who assist us in operating our business, such as IT providers, accountants, or legal consultants. These third parties are required to keep your data confidential and secure.
2.
Legal and Regulatory Authorities:
We may disclose your data to courts, regulatory bodies, or law enforcement if required to comply with legal obligations or to protect our rights.
3.
Other Legal Professionals:
Where necessary for your legal matter, we may share data with barristers, solicitors, or other legal professionals involved in your case.
We do not sell or trade your personal data to third parties.
International Transfers
We do not transfer your personal data outside of the UK or the European Economic Area (EEA). If this changes, we will ensure that appropriate safeguards are in place to protect your personal data, in line with UK GDPR requirements.
Data Security
We take the security of your personal data seriously. We have implemented appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse. These measures include encryption, access controls, and regular security reviews.
Data Retention
We will retain your personal data for as long as is necessary to fulfil the purposes for which it was collected, or to comply with legal obligations, resolve disputes, and enforce our agreements. The length of time we keep your data depends on the nature of the data and the services provided, but we will not keep your personal data for longer than is necessary.
Your Rights
Under the UK GDPR, you have the following rights regarding your personal data:
1.
Right to Access: You have the right to request access to the personal data we hold about you.
2.
Right to Rectification: You have the right to request that we correct any inaccuracies in your personal data.
3.
Right to Erasure: You have the right to request that we delete your personal data, subject to certain legal exceptions.
4.
Right to Restrict Processing: You have the right to request that we restrict the processing of your data under certain circumstances.
5.
Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format.
6.
Right to Object: You have the right to object to the processing of your personal data based on legitimate interests or direct marketing.
7.
Right to Withdraw Consent: If you have provided consent for the processing of your personal data, you have the right to withdraw it at any time.
To exercise any of these rights, please contact us at the details provided in the “Contact Us” section.
Complaints
If you are not satisfied with our response or believe we are processing your personal data unlawfully, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection issues:
ICO Contact Details:
Website: https://ico.org.uk/
Phone: 0303 123 1113
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in the law or our data processing practices. Any updates will be posted on this page, and where appropriate, we will notify you by email or through the Website.
Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:
Evolution Costs Ltd
12 Temple Street
L2 5RH
Email: enquiries@evolutioncosts.com
Phone: 0151 242 0960
By using our Website or engaging our services, you acknowledge that you have read and understood our terms and conditions.